How to Optimize Your Schedule At Your Next Virtual Conference Using Personalized Agenda Feature

Oftentimes, it is difficult to sit through the entire virtual conference when it’s taking place online, rather than in person. There are work and domestic responsibilities to take care of, and you end up losing out on one of the two due to your coinciding schedules.

Now here’s a solution to put all your worries to rest!

A personalized schedule can help you take care of your day-to-day tasks while ensuring you do not miss out on valuable sessions taking place at the virtual conference that you are attending.

Want to know how? 

This article aims to make you aware of some incredible ways in which you can build your own event schedule, keeping in mind your external schedule. So let’s get started! 

At a virtual conference, organizers usually present their event agenda prior to the conference. This helps you learn about various sessions – their timings, speakers, topics, and so on – and decide which ones interest you the most. Now previously, this was just a list of sessions. However, with vFairs’ recent update, you can now personalize your experience by creating your own schedule based on event sessions. There are two simple ways you can do this: 

#1. Build your own event agenda

Filter and search for sessions of interest in the webinar listings and add relevant sessions to your schedule. By doing so, you will be able to build a separate, personalized listing for yourself. During the event, you can then simply access your personal event agenda (a tab inside the virtual event itself), and look over external responsibilities and tasks at the same time, without missing out on valuable content at the virtual conference.

#2. Add sessions to your personal calendar

Have too much on your plate? Another simple way to make sure you don’t miss out is for you to add sessions of interest to your own google, apple, or any other calendars. In this way, your calendar can notify you every time a session is about to take place.

Moving forward, how does this come handy? Well, for starters, here are a few things to consider: 

• Build in break times

Though virtual event organizers do their best to plan breaks between their presentations, if you’re managing your daily schedule and an event schedule, make sure to schedule break times. Scheduling back-to-back business meetings and event webinars may lead to burnout and doesn’t allow you to retain material as easily. 

• Remove any schedule conflicts as needed

You may create your schedule and realize you’ve over-booked yourself, or a last-minute meeting may come up. If you can no longer attend a session, you can remove it from your personalized schedule and remove placeholders to keep your calendar clean.

• View presentations on-demand

Many virtual hosts record these presentations and offer them on-demand following the event. If you’re unable to attend a presentation you wanted to watch, reach out to see if they could provide you with the content after the presentation is over. 

Personalized event agenda: Key takeaways

At a time when there are hardly any visible boundaries between work and non-work responsibilities, allocating sufficient time for each aspect of your life can be challenging. Maintaining a solid schedule is therefore more important right now, than ever before.

Similarly, in order to make your virtual conference experience memorable and one-of-a kind, it is important to take advantage of the features that help you optimize your schedule around the event and get the best of both worlds!