vFairs continues to fulfill its commitment to making the best virtual and hybrid events software easier for everyone. Our latest integration is proof of this. Now, you can integrate your event with MS Teams and enjoy a seamless meeting experience. 

What is the vFairs + MS Teams Integration?

Now, you can host and attend meetings on MS Teams from within your vFairs events. Whenever you have a video meeting or discussion scheduled on the software, attendees won’t have to leave the vFairs platform. Instead, everyone can just join the meeting from within the event. 

Such integrations are a key part of what makes vFairs stand out. This is because they make virtual and hybrid events accessible to everyone.

What Benefits Does it Offer? 

Currently, vFairs is one of the few virtual events platforms integrated with MS Teams. This integration is an excellent addition to your event roster of features. Both organizers and attendees can benefit from it in a number of ways. 

1. Enjoy Streamlined Meetings

MS Teams is one of the most popular tools for meetings in this era of remote work. That’s why many organizers and attendees are already familiar with how it works. Our new integration makes it easy for them to just sign in with their existing MS Teams accounts and instantly join meetings without having to extensively plan and coordinate beforehand. 

2. Work with Microsoft-Oriented Companies

A number of companies out there use MS Teams as their primary form of communication. In addition to them, many of these only allow the use of this software to attend meetings due to various agreements and policies. 

The MS integration helps bring these companies on board with virtual events. Due to the increasing popularity of remote work, many companies are switching to Microsoft Teams productivity packages. This integration is the perfect fit for them. 

3. Stay On the vFairs Platform

When you’re part of a virtual or hybrid event, you don’t want to switch between different tools to stay on track. This integration allows people to attend MS Teams meetings right within the vFairs platform. 

When it’s time for a meeting, a window automatically appears on the platform itself. They can log in directly to their MS Teams account and get started with connecting with people. This way, participants don’t have to log in and out of multiple tools during the event.  

4. Embedded Immersive Experience

Up to 350 participants can be part of an MS Teams meeting within vFairs. This means that they’ll remain immersed in the virtual event experience. They won’t have to deal with the hassle of switching focus. Instead, they can enjoy user-friendly chat features, 3D visuals, and networking features that are unique to vFairs. 

What Scope Does the MS Teams Integration Cover?

This integration is currently only applicable to MS Teams meetings. In addition, it supports up to 350 participants. If the number of participants exceeds this limit, they can join via the app. 

The scope of this integration is quite widespread. Thousands of companies use MS Teams as their primary means of meetings and communication. So, they will find this integration quite useful and convenient. 

Final Thoughts

In conclusion, the MS Teams integration is another tool in our ever-expanding arsenal. It will streamline meetings on the platform and will make it more appealing for thousands of organizations. It’s not only an excellent tool to host meetings but is a great way to attract exhibitors and participants.  

The Problem: Fragmented Payment Systems

Let’s face it: managing payments for events, especially on a global scale, has been a headache. Event organizers often find themselves juggling multiple payment gateways, each with its own setup process and user interface. This fragmentation not only complicates the organizer’s job but also creates inconsistent experiences for attendees, potentially leading to abandoned registrations and lost revenue.

The Solution: vFairs Payment Marketplace

Our new Payment Marketplace feature is designed to simplify this complex landscape. Here’s why:

1. One-Click Activation: Access over 30 payment gateways with a single toggle in your vFairs event dashboard.
2. Global Reach: Offer localized payment options to attract and accommodate attendees worldwide.
3. Uniform Checkout Experience: Provide a consistent, user-friendly payment process regardless of the chosen gateway.
4. Real-Time Tracking: Monitor payment statuses and attendee activations instantly.

The Impact: Beyond Convenience

While the immediate benefits of streamlined payments are clear, the implications of this feature go much deeper. By consolidating payment options, we’re not just cutting costs – we’re transforming how events operate globally.

1. Enhanced Security: With fewer systems to manage, event organizers can better control and oversee security aspects, reducing potential vulnerabilities.
2. Improved Attendee Satisfaction: A smooth, familiar payment process increases trust and reduces friction, potentially boosting registration completion rates.
3. Data-Driven Insights: Centralized payment data allows for more comprehensive analytics, helping organizers make informed decisions about future events.

The Bigger Picture: Tech Stack Optimization

The Payment Marketplace is part of a larger trend I’m seeing in the industry: the optimization of tech stacks. In today’s economic climate, businesses are reevaluating their tools, looking for solutions that offer cost savings, operational efficiency, and strategic value.

By integrating multiple payment options into a single, user-friendly interface, we’re helping event organizers streamline their tech stack. This not only simplifies operations but also aligns with the growing demand for consolidated, efficient technology solutions.

Looking Ahead: The Future of Event Payments

As we roll out the Payment Marketplace, we’re already thinking about what’s next. We’re exploring possibilities like:

1. AI-driven payment recommendation systems
2. Enhanced fraud detection capabilities
3. Integration with emerging payment technologies like cryptocurrencies

The vFairs Payment Marketplace is more than just a feature – it’s a step towards reimagining how we approach event technology. By simplifying payments, we’re not just solving a logistical problem; we’re opening up new possibilities for global engagement and event growth.

As always, we’re eager to hear your feedback and insights as we continue to evolve and improve our platform. Experience the ease of payments first-hand, book a demo.

Mobile App Updates

New In-App Chatbot: Your Virtual Assistant

Introducing our new conversational chatbot on the vFairs mobile app! Designed to enhance your user experience, the chatbot offers instant support and guidance.

Our chatbot is your virtual assistant, ready to assist you with navigating the app, answering frequently asked questions, and providing helpful information. It uses keyword-based technology to deliver quick and relevant responses.

Improved Badge Design and Printing Flexibility

Create professional badges that perfectly showcase your brand and suit your event’s needs. This will be the first impression for your event audience. This new improved functionality will help you do the following:

• Create bold specific fields on your badges to draw attention to crucial details.
• Switch between 203 DPI and 300 DPI printers without compromising badge quality. 

Virtual Event Platform Updates

Design Your Ideal Event Space with Stunning Floor Plans

Bring your vision to life while setting up your event floor plan. The vfairs floor plan builder helps you easily customize your event layout to create easy accessibility for attendees.

Now you can create stunning as well as functional floor plans by adding, removing, and rearranging booths on your own, customizing with your branding for a professional look, and linking specific areas to sessions for easy navigation. You can also monetize your space by charging exhibitors for booth rentals.

This feature includes:

• Creation Tools: Easy-to-use drawing tools for designing floorplans from scratch.
• Editing Capabilities: Options to modify existing floorplans.
• Integration: Seamless integration of the floorplan with booth creation form to allow booth representatives to reserve spots for the event.
• Attendee Capabilities: Ability to integrate floorplan with web and mobile app events to allow attendees to navigate different session and exhibitor-specific spots on the venue.

Replicate Your Event Success with Clone Event Feature

Save time and resources to build your next successful event with our vFairs clone event feature. Duplicate your most successful events, including design elements, configurations, and personnel. You can now focus on creating new experiences while maintaining consistency.

Add Location Data In Your CSV Uploads for Sessions & Webinars

Provide greater information control when importing session data. To better accommodate your specific requirements, we’ve added new fields to the CSV template: “Location Name” and “Location Link” for you to specify more details in sessions and webinars.

A Self-serve Setup To Manage Tradeshows

Setting up a tradeshow with all of its elements involves a detailed planning process. The new self-serve tradeshow setup is here to sort out all of your worries from setting up booths to showcasing your products and engaging with attendees.

With dedicated tradeshow menus, easy product filtering, and bulk import options, you can spend less time on administrative tasks and more time focusing on what truly matters – driving results.

Event Management Platform Updates

Convert Attendees into Leads with Zapier Integration

Capturing attendee information and nurturing leads was not that easy. Our Lead Capture App is now synced with your CRM through Zapier to ensure no lead goes to waste.

This automated data transfer and efficient follow-up will give you multiple benefits including:

• Real-time lead synchronization
• Improved lead quality and conversion rates
• Increased sales and marketing efficiency

Streamline Your Review Process with Abstract Management Reviewer Flow

Gain complete visibility into abstract evaluations with our new reviewer flow. Now you have access to detailed feedback and insights provided by reviewers. By centralizing evaluation data, you can make informed decisions about submissions and identify top contenders.

This feature provides a comprehensive overview of each submission, including reviewer ratings, comments, and acceptance status. With this centralized access, you can simplify the abstract selection process and improve overall efficiency.

Manage Users Directly From Search Resume

Now you no longer need to navigate multiple screens or menus to change attendee statuses. With this new update, you can quickly activate and deactivate attendees directly from the search resume feature. This powerful addition offers several benefits:

• Quick selection: Easily choose specific attendees for management.
• Clear status visibility: Instantly see if an attendee is active or inactive.
• Efficient filtering: Filter attendees based on their status (active or inactive) for targeted actions.
• Bulk actions: Activate or deactivate multiple attendees simultaneously.
• Individual control: Maintain granular control by activating or deactivating specific attendees as needed.

See the full update here.

Import Group Registrants in Seconds with Import Mapper

Avoid manual data entry and improve your registration process with the new import mapper. This functionality allows you to upload both individual and group registrants using a single CSV file. This means no more tackling multiple spreadsheets or spending countless hours inputting data.

Here’s what this means for you..

• Import all your registrants, including group members, in one simple step.
• Use the same CSV template for both individual and group registrations.
• The system intelligently assigns group members to the correct parent registration.

That concludes our product updates from July. We hope these updates will make your experience with vFairs more engaging and you will able to scale with your events. 

Get in touch with us today to start using these features and stay tuned as we come back with a lot more excitement next month!

Event Reporting

Introducing the New Teacher Dashboard Reporting

In this update, we’ve introduced a new reporting dashboard that allows teachers to extract detailed reports on their students’ activities and progress. By implementing Single Sign-On (SSO) and creating a user association table, teachers can now log in and view the activity and journey of their associated students, greatly enhancing their ability to track student progress effectively. Teachers can access this feature by enabling the “Teacher Dashboard” option in the Event Settings.

Enhanced Session Visibility: Mode of Attendance Tags for vFairs Web Events

Add tags to your session agenda on the web platform to define the mode of the session. You can add tags such as virtual, onsite or hybrid to provide attendees more context and help them decide if they can attend it or not. Such clarity not only improves attendee planning but also ensures seamless participation in sessions tailored to their preferred attendance mode, thereby enhancing overall event engagement and satisfaction.

The session tagging functionality is implemented based on the “Mode of Attendance” selected within the backend webinar listing section. For each session, organizers can designate tags such as “Virtual” in green, “Hybrid” in blue, or “On-Site” in orange. 

These tags are prominently displayed alongside session details in the new UI, ensuring visibility and accessibility for attendees. This feature operates independently of the chosen “Webinar Type,” providing consistent and intuitive session classification that aligns with both organizational and attendee needs.

Exhibit Booth and Chats

Profile Switcher Feature

Enhance the user experience for event admins, booth reps, and speakers with the new profile switcher. This feature allows booth reps to seamlessly switch to the speaker role, with future enhancements planned to enable conversion to attendee roles as well. By offering the flexibility to switch between different user roles, this feature streamlines role management reduces administrative overhead and ensures users can access the appropriate capabilities needed for their specific roles within the event.

To enable the Profile Switcher, go to the event backend. Select Event Setup> Advanced Settings > Webinar. Turn on the toggle button labeled “Switch Booth Rep to Speaker”. When this toggle is activated, it allows users to switch roles post-authentication without encountering errors due to email duplication. Upon logging into the platform, users will see a “Profile Switcher” CMS page, dynamically displaying their available roles. They can select the desired role, confirm their choice, and gain access to the specific capabilities associated with that role. Additionally, a “Switch Profile” option is available in the profile dropdown menu, enabling users to switch roles anytime within the platform, ensuring they always have the right tools for their responsibilities.

Multi-Booth Association for Booth Representatives

Link booth representatives to multiple booths allowing them to manage and interact with all these booth with a single account. This feature helps booth reps improve productivity and ensure a seamless representation across different booths.

To use this feature, event admins can add additional booths to a booth rep’s profile through the Secondary Booths dropdown. When booth reps log in to the backend portal and access the e-commerce tab, they will see all their assigned booths, allowing them to manage their responsibilities across multiple booths effortlessly.

Booth Allowance Negotiation

This new functionality allows event admins and exhibitors to select their preferred booth, pay for it on the spot, and negotiate the pricing. This feature streamlines the booth allocation process, making it more efficient and transparent. Event admins benefit from a centralized system to manage and negotiate booth assignments, reducing administrative overhead and minimizing errors, while exhibitors can negotiate pricing directly within the platform, ensuring fair and mutually agreeable terms.

To enable booth negotiation, event admins go to the ‘Event Setup’ and click the ‘Booth Settings’ tab to turn on the ‘Enable Booth Negotiation’ toggle. From the ‘Booth Management’ menu, admins can manage negotiations in the ‘Booth Negotiation’ tab, which displays a list of exhibitors who choose to negotiate their booth. When an exhibitor submits the ‘Booth Creation Form’ and opts to negotiate, they are added to the negotiation workflow. The event admin can then negotiate, accept, or decline requests, with each negotiation step triggering a notification email to the other party. This process continues until the request is resolved, enhancing the efficiency and transparency of booth allocation.

Create a CMS Page For Chat Bookings

This feature enhances accessibility and convenience for event attendees through a dedicated CMS page for chat bookings. This new access point complements the existing chat bookings widget, allowing participants to easily manage their bookings through a centralized page. By automatically generating this page for both new and existing events, we aim to make the booking management process seamless and hassle-free, transforming the overall event experience.

Simplified Chat Slot Import Feature

The new feature aims to streamline the chat slot import process in the backend, transforming the event experience by making it easier and more user-friendly. Previously, importing chat slots required cumbersome inputs like user IDs and booth IDs, which were difficult to fetch and manage, leading to a poor user experience. The updated process allows users to import chats between any two participants, such as attendees, speakers, and booth reps, using a simplified file format that only requires participant emails and chat times. This change will significantly reduce the complexity and enhance the efficiency of setting up meetings.

The feature works by updating the import file format to include columns for chat time, user1 email, user2 email, and status. Users can now specify participant emails instead of user IDs, and the system will automatically retrieve booth IDs if participants are associated with a booth rep. This new process supports a wide range of participant combinations, enabling more flexible scheduling. The status column allows for importing chats as pending, accepted, or rejected, ensuring clarity and organization in the scheduling process.

Event Registration & Ticketing Updates

Payment Marketplace

Innovating further, we’ve launched vfairs payment marketplace, allowing event organizers to choose from various payment gateways for a seamless setup and uniform checkout process. A master toggle named “Enable Payment Marketplace” has been added to event settings to activate this feature. 

To enable the Payment Marketplace, organizers need to adjust settings in the event setup, integrate the payment component into the registration form, and manage payment status through webhooks and user activation. This integration simplifies payment management and improves the overall event experience.

Tap Payment Gateway Integration

The Tap payment gateway integration is designed to revolutionize the event payment experience. This integration seamlessly integrates on our backend portal as a standard payment option. On the frontend, it facilitates a smooth checkout process by redirecting attendees to a secure payment gateway. This advancement not only enhances convenience but also ensures secure and efficient transactions, thereby transforming how attendees engage and interact during registration and payment processes.

The Tap payment gateway integration operates through a straightforward process to ensure a streamlined payment experience:

1. Administrators configure Tap integration settings within our backend portal, establishing it as a selectable payment option.
2. During registration, attendees initiate payments through a checkout redirect, where they securely enter payment details on Tap’s platform.
3. We manage all payment scenarios, handling authorization, capture, and payment logs akin to our existing gateway processes.
4. A unique webhook is set up to receive transaction messages, ensuring real-time updates and handling of various payment statuses.

This integration not only facilitates secure transactions but also enhances administrative oversight and attendee trust, making it a pivotal addition to our event management capabilities.

Seamless Integration of Form Builder Fields with E-commerce Product Table

This feature automatically syncs custom fields created in the form builder with the E-commerce tab’s product table. This enhancement ensures that any new fields added via the form builder are consistently and accurately reflected in the product table, streamlining the event management process and enhancing data consistency. By automating this synchronization, event organizers can enjoy a more efficient and error-free setup, ultimately transforming the event experience by reducing administrative burden and improving data accuracy.

Check-in & Badge Printing

Group Badge Printing

Group badge printing allows event organizers to effortlessly print badges for multiple attendees, simultaneously, saving valuable time and reducing the hassle of individual badge printing.

With Group Badge Printing, each badge is customized with accurate and personalized information, ensuring attendees have a seamless and professional check-in experience. The badges include essential details such as attendee names, titles, and company logos, which aids with identification and adds a touch of branding to your event.

Whether attendees arrive at the event with family, friends, or colleagues, they can all be checked in together, simultaneously, through group badge printing and check-in, elevating the event experience. 

As vFairs continues to innovate, we remain committed to empowering organizers with powerful tools that elevate event experiences and deliver lasting impact. Stay tuned for more updates as we continue to evolve and enhance our platform for the future of events.

Excited to see how these features work? Get in touch with us today to get started!

This month’s product updates are designed to give your events a power boost. We’ve got features to enhance attendee engagement through interactive tools, simplify event management with helpful solutions, and inject some fun with a playful update.

Get ready to dive deeper into these updates and see how they can help you optimize your events!

Mobile App Updates

Keep Attendees Informed in Real-Time with Push Notifications

Imagine needing to update a massive audience about a last-minute schedule change or exciting new announcement. Now you can broadcast critical updates directly on the vFairs mobile app during your live event, ensuring everyone stays informed in a minute! Forget about backend logins or relying on emails with low visibility. Push notifications offer an easy communication channel for keeping everyone engaged and on the same page.

Capture Attendee Attention and Drive Interaction

Keeping your audience engaged and energized throughout your event is quite a task. Now you can create a cohesive experience for your attendees by launching interactive polls directly within the vFairs mobile app. 

Our polling module offers a range of functionalities to suit your event needs:

• Create Engaging Polls: Design polls with or without images, allowing you to tailor them to your content.
• Real-Time Feedback: Control when poll results are displayed, fostering anticipation and excitement.
• Multilingual Support: Cater to a global audience by offering translations for your polls.
• Targeted Engagement: Link polls to specific menu items or schedule them for designated times and locations within your virtual event.

See the complete update here.

Virtual Event Platform Updates

Incentivize Engagement with Photo Booth Points

Turn photo sharing in a photo booth into a fun competition to boost event engagement!

Our newest update lets attendees earn points for using the vFairs photo booth. This adds a layer of friendly competition and motivates active participation, making your event even more fun and memorable.

Here’s what attendees will get:

• Easy Point-Scoring: Every photo or GIF uploaded to the photo booth gallery earns attendees points. This incentivizes participation and encourages attendees to capture those unforgettable moments.
• Live Leaderboard: Watch excitement soar as attendees see their points displayed on the leaderboard. This friendly competition motivates creativity and ensures everyone has a blast using the photo booth.

To enable photo booth points, head to the “Engagement” section in your backend settings and select “Photobooth Uploads” from the leaderboard settings dropdown menu.

Event Management Platform Updates

Empower Attendees with a Multi-Package Selection

Increase registrations at your events and make your attendees satisfied with their purchases. Our registration system now allows attendees to choose multiple ticket packages at once. This simplifies the selection process and allows attendees to tailor their event experience to their interests. Offer a wider range of options to your attendees to choose multiple events and check out at once.

Stay on Top of Booking Changes with New Change Log Reports

Track recent booking activity with our new “Export Change Logs” feature. This feature eliminates the need to sift through extensive historical data. Now, you can download reports that only include the latest changes made to your bookings, saving you time and keeping you informed about the most recent updates.

Here’s how it works:

Simply head to the bookings module and select “Export Change Logs (Latest)” to download a report. This functionality applies to all sections of the change log report, including confirmed bookings, changes, and cancellations.

Simplify Registration Submission and Reduce Drop-Off

Long and tedious registration forms are overwhelming and hard to follow so many potential attendees leave the middle instead of completing them. We’ve introduced the page break feature that allows you to break down lengthy forms into manageable pages. 

This will create a user-friendly experience and significantly increase the registration completion rate. Attendees can easily navigate through the registration process, avoiding information overload and staying focused on completing their registration.

Effortless Attendee Management with Auto-Generated QR Codes

Save time and eliminate the hassle of separate QR code creation. No more creating QR codes one by one or sending separate emails for distribution. Our latest feature automatically generates unique QR codes within the system for each attendee when you import your list.

Here’s how you can use this functionality:

• Simply import your attendee list as usual. 
• The system will automatically generate unique QR codes for each attendee included in the data. 
• These QR codes can then be accessed and downloaded within the platform at any time.

Stay tuned for more innovative features coming soon, and book a demo today to see how vFairs can help you stand out as an event planner.  

We’ve brought some amazing updates from e-commerce and payments to manage finance in events, design, and customization updates to provide you ease, and better networking options to keep your audience engaged. 

Let’s dive in to see what product updates we are bringing to make your events remarkable.

Mobile App Updates

Design Your Dream App – Effortlessly!

Say goodbye to lengthy configuration requests! Our redesigned backend lets you personalize the look and feel of your mobile app with ease.

• Match Your Brand: Customize color schemes, logos, and themes to create an app that perfectly reflects your brand identity.
• Organize for Success: Build intuitive menus that structure your app’s content and features for a user-friendly experience.

Here’s how the app builder works:

• Simply navigate to the “Mobile App” section in the backend and click on “App Builder.”
• Here you can customize colors, logos, themes, menus, and their settings – all in one place!
• Once you’re happy with your design, hit “Publish” to make it live for your app users.

Read the full update here.

Manage Chats Like a Pro

Large events often mean a surge in chat activity. But fear not, organizers! Our new chat queue feature helps you manage the flow of conversations.

• Set Chat Duration: Pre-assign a chat duration to keep conversations focused and efficient.
• Control the Flow: Limit the number of concurrent conversations, ensuring everyone gets a chance to be heard.

Badge Printing Just Got Even Better!

We’ve been busy giving our badge printing app a makeover, and we’re thrilled to share 4 exciting updates designed and developed to make your event badge printing experience smoother, faster, and more flexible than ever!

1. Cleaner Backend Version of Badge Printing

Well, the backend just got some treatment! No more hunting for settings! We’ve transformed the backend to a clear and concise layout with just 6 toggles. Finding what you need is now one toggle away.

Here’s a sneak peek at what’s new:

• Simplified Home Screen: Say goodbye to clutter! The new home screen has only 4 modules, making navigation a snap.
• Seamless Settings: Changes made on one device sync automatically to all other devices for the same event. No more duplicate setup tasks!
• Effortless User Management: Grant access, activate/deactivate, and manage user profiles within the app.
• Customizable Messages: Craft personalized messages for users at different stages of the check-in and badge printing process.
• User Management: Grant access control (admin/booth admin), activate/deactivate, and manage user profiles within the app.
• Developer Settings: Remove Unicode characters for smoother printing, set manual badge copy commands, and select printing type (wireless/Zebra).

Check out the full update here.

2. Introducing Grid View for Enhanced Mobile Experience

We’re excited to announce the rollout of our latest enhancement: Grid View functionality for our badge printing mobile app. This addition provides users with a streamlined and intuitive interface, allowing for easier navigation and access to key features.

Here’s how it works:

The expanded user management system now enables the creation of booth representatives and admin users, offering greater flexibility in defining user roles within the app.

The grid view structure organizes options in a hierarchical format, streamlining navigation and enhancing user experience:

• Badge Print (conditional based on app settings) → (From user list, From Scan attendee)
• Checkin (conditional based on app settings) → (From User List, From scan Attendee, scan Admin)
• User Management
• Analytics
• App Settings

3. Customized Home Screen for Onsite Badge Printing 

We’re excited to unveil a new feature designed specifically for self-serve badge printing stations. This update empowers admins to create a custom-branded home screen, guiding attendees through the badge printing process with ease.

Here’s how it simplifies the experience:

• Reduced Confusion: Eliminate unnecessary options from the app, focusing only on the “Print Badge” functionality.
• Enhanced Branding: Upload your company logo or event theme image for a professional and cohesive experience.
• Intuitive Navigation: Display buttons for searching user lists or scanning QR codes, ensuring attendees can seamlessly find the badge they need.

4. Badge Design Flexibility: Empowering Users with Customized Event Badges

We are excited to share that we’ve launched a new backend design module in our badge printing settings that gives users unprecedented control over their badge layouts and content. With this flexibility, users can create professional-looking badges that perfectly reflect the unique identity of their events.

From selecting different badge sizes to adding or removing fields like badge settings, text fields, images, and QR code options, users now have the power to tailor their badge designs to meet their specific event requirements.

Using the badge design module is as easy as following a few simple steps:

1. Navigate to the Badge Printing App in the settings menu and select “Badge Design” from the dropdown menu.
2. Choose your desired badge size from the options provided and save your selection.
3. Next, you have the option to upload an image, or if you prefer not to add any images, simply close the pop-up.
4. Now you are on the badge design screen. Begin by selecting the user type using the button located at the top right corner of the badge layout.
5. Customize your badge design by adding elements such as text fields, images, and QR codes, with the option to reset and start again if needed.

5. Print Personalized Badges with User Segmentation

Event organizers can now print badges for specific user segments for greater event personalization. Whether it’s sponsors, speakers, exhibitors, or attendees, you are now able to provide satisfaction to all segments.

With this enhanced flexibility, users can create professional-looking badges that perfectly reflect the unique identity of their events. No more boring badge designs, use our new backend design module to make exciting badges just according to your event theme!

Virtual Event Platform Updates

Photobooth Updates: Making Memories Easier Than Ever

We’re constantly innovating to make your photo booth experience even better! Here are two exciting new features that will help your photo-sharing experience more exciting:

1. Gain Valuable Social Media Insights with Photobooth Reporting

Ever wonder what’s working on your social media channels? Our new in-app reporting feature gives you the intel you need to optimize your social media strategy!

Here’s what you get:

• Effortless Reporting: Generate a comprehensive CSV report with just a few clicks.
• Actionable Data: Analyze total posts, identify your most popular content, and see user engagement details – all in one place.
• Deeper Insights: Gain insights into what resonates with your audience to drive better results.

Read the full update here.

2. Share Memories Instantly with Photobooth Email Integration

Sharing photos and GIFs from your photo booth just got easier! Now, users can email their creations directly from the platform before finalizing their submissions.

Here’s how it benefits you:

• Enhanced User Experience: Make the sharing process simpler and offer users a convenient way to access their photos and GIFs.
• Increased Engagement: Keep users coming back by allowing them to easily share their memories with friends and family.
• Branding Power: Include pre-populated email templates with your brand messaging to ensure consistent communication.

Read the full update here.

3. General Settings in Photobooth

Managing the photo booth is even easier with the new “General Settings” tab in the new backend. Here, you can simply add a title, background color, and background image. Once saved, you will be able to see the changes reflected instantly on the front end.

Boost Engagement with Interactive Gallery Likes

Engagement works better when it works on both sides. To keep that in mind, we are making it easy for attendees to like and unlike the gallery images, allowing them to actively participate and personalize their experience.

Event Management Platform Updates

Skip the Tedious Email Exchanges: Real-Time Allowance Negotiation in Tradeshows

Now, vendors and buyers can negotiate allowance commissions directly within our e-commerce platform. This eliminates the need for lengthy back-and-forth emails, allowing for efficient and transparent communication and giving you back some time to take care of other tasks in your tradeshows.

Imagine this: A vendor sees your product listing but wants to discuss a slightly higher commission rate. With our new feature, they can simply initiate a negotiation right there on the platform. You can review their offer, counter with your terms, and reach a mutually beneficial agreement – all in real-time!

This update empowers you to:

• Close deals faster: Negotiate and finalize prices on the spot, saving valuable time and effort.
• Improve communication: Foster a more collaborative relationship with your vendors through a systematic negotiation process.
• Increase sales: Respond to vendor inquiries promptly, potentially leading to more closed deals and higher revenue.

Host Diverse Group Meetings with Flexible Seating

Make way for more dynamic networking opportunities! Our latest update expands your meeting options, allowing you to host a wider range of meeting types in both virtual and physical settings.

Here’s what excites us:

• Variety is Key: From workshops and breakout sessions to roundtable discussions and one-on-one meetings, the choice is yours! Cater to different networking preferences and event formats with ease.
• Seating Made Simple: No longer restricted by pre-set seating arrangements. Now you can choose the exact number of seats needed for each meeting type, ensuring optimal space allocation and comfort for your attendees.

Design Custom Invoices in Minutes

Say goodbye to generic invoices! Our revamped PDF invoice generator gives you the ability to design and layout the invoice your way.

Here’s the power you hold:

• Drag-and-Drop Design: Use an open-text editor to add images, logos, banners, and text – the possibilities are endless!
• Match Your Brand: Incorporate your brand elements to create professional invoices that reflect your unique style.
• Enhanced User Experience: Present clear and visually appealing invoices that leave a lasting impression.

Level Up Your Registration Forms with Powerful Conditional Logic

Crafting the perfect registration form just got easier! We’ve introduced enhanced dependency settings, giving you ultimate control over how your form behaves.

Here’s what you get:

• Effortless Setup: Define conditional logic directly within each field, eliminating the need for complex navigation.
• Advanced Rules: Set up multiple conditions using AND or OR operators, creating dynamic forms that adapt to user selections.
• Seamless Customization: Tailor your registration forms to meet specific needs, ensuring you collect the right information every time.

This update empowers you to create user-friendly and interactive registration forms that streamline your data collection process.

Payment Update

Offer Flexible Payment Options with Installments

Open the door to wider event participation with our exciting new payment feature! Now, you can empower attendees to spread their ticket costs across manageable installments, making your event more accessible and boosting registration conversions.

Here’s what makes it a win-win:

• Boost Sales: Attract more attendees by offering flexible payment plans that cater to budget-conscious individuals.
• Increase Conversions: Reduce registration abandonment by allowing attendees to pay in installments, making your event more financially accessible.
• Streamline Workflows: Enjoy self-serve installment set-up, saving you time and effort in managing registration options.
• Stay Organized: Benefit from automated payment reminders and links sent out on due dates, ensuring timely payments.

That’s it for the month! We will be back with more exciting updates, so stay tuned and book a demo now to stay ahead among the event planners. 

This month, we’ve been brewing up exciting features like enhanced badge design options, photo booth customization tools, improved email functionalities, DIY app & landing page designs, and more – all geared toward making your event organization process smoother and more organized. Let’s dive into these exciting new features.

Mobile App Updates

Maximize Efficiency with Mobile App Builder

Save time and effort by crafting your mobile app design your way with a mobile app builder. Simply add your customized banner image, apply your brand theme color, drag and drop the features you need in your app, fill in the fields with the required information, and you are all set to launch your app yourself.

Personalized Dashboard for Improved Event Experience

Stay informed with all your event data at your fingertips. Now you will have all the information about your event conveniently located in one place keeping you aware of your critical data and insights. Introducing a personalized dashboard on the home screen. This dashboard dynamically adjusts based on the user’s role:

• Event owners can view essential event statistics, including total registrations, and check-ins, providing a comprehensive overview of event participation.

• Booth admins can gain valuable insights into booth engagement with metrics like total visits, document opens, and video plays. Additionally, they will get a reminder for their next meeting.

• Speakers can track their session performance by monitoring the number of active sessions they’re presenting in, total attendee visits, and an upcoming session reminder to ensure they’re prepared.

Manage Notifications Preferences

Make the audience interaction smooth and keep the conversation going with improved notification settings. Whether they are browsing live feeds or having their one-to-one chat, they will never miss a beat.

Improvement in Live Feed Notifications:

Now users will receive push notifications when someone likes their post in the Live Feed.

1-on-1 Chat:

They’ll get notified instantly when someone sends them a message through direct chat.

Troubleshooting:

If they’re not receiving notifications, a user-friendly troubleshooting module provides clear steps to resolve the issue. Enabling notification permissions within the app with guided instructions can solve the problem. 

Chatroom Level Notifications:

Users can receive notifications for both chatroom invites and new messages within chatrooms.

Notification Settings:

It’s easier now to control notification preferences from the dedicated “Notification Preference” section, allowing users to tailor notifications to their needs.

Chat Screen:

Whenever the user receives a new message, the message count will be updated instantly.

Follow the full update with detailed steps here.

An Upgrade to Agenda UI

Explore event schedules without endless scrolling. You will easily navigate it with our redesigned auditorium screen, featuring a space-saving layout and enhanced accessibility to information.

The redesigned session layouts prioritize essential information, ensuring you can quickly identify the details that matter most. This includes session titles, speakers, timings, location, and the View More Details option.

Virtual Event Platform Updates

Optimize Your Event Website with Our Landing Page Builder

Transform your event website into a standout platform with vFairs’ customizable landing page builder. You can access a wide array of design options, utilize drag-and-drop tools for visual structuring, and much more. Whether you’re spotlighting key event details, presenting webinar schedules, or facilitating networking opportunities, give your event a unique touch.

Advanced Photobooth Customization

Transform your attendee experience with a more engaging photobooth. Now event admins can create a photobooth more interesting for attendees with the suite of new features. The new suite gives you more control over the photo booth to manage the items you want to display including customizing standard frames and stickers according to your event theme, deleting and downloading individual images, displaying attendee’s names under their photos, and more.

Here are all these enhancements that are implemented:

• Comprehensive Gallery List View: Now you can not only see all uploaded images and GIFs at once in the list view but also view the details like uploaders and like counts. Not only that but you can easily delete or download individual photos.

• Stickers Library: With the stickers library, you have the option to choose from a pre-selected library of default stickers or you can customize your selection by adding or removing stickers. If you have deleted any sticker, you can simply restore it with one click. 

• Custom Sticker Uploads: You can give a personalized touch by uploading custom stickers just according to the event theme. 

• Name Display on Your Image: Now, attendee names are automatically associated with their uploaded photos. This way they can easily claim their photo booth creations, download them, and share them with friends on social media.

Personalized Shopping Experience

Get a personalized experience in a tradeshow while listing or buying any product with our excellent new enhancements for user satisfaction and platform functionality.

• Product Variants Selection: Choose product variants based on color and size at checkout.

• Enhanced Booth Management: Curate product catalogs by setting limits on showcased products. This ensures a curated selection that makes attendee engagement and understanding of preferences.

Efficient Inventory Management  “Available Quantity” Field

Prevent overselling and ensure better control over stock level with the introduction of the “Available Quantity” field. Now you can easily manage your inventory by specifying the maximum quantity of items available for each product.

• Go to ‘Ecommerce Module Settings’ from the backend. 
• Turn on the ‘Enable Available Quantity Management toggle.

Additionally, the system automatically marks items as “sold out” when the available quantity reaches zero due to orders, providing real-time updates on stock availability. To activate this functionality, simply enable the toggle in the backend settings, then add the “Available Quantity” field to your form using the Form Generator. 

Furthermore, you need to add order placement checks to maintain the count to track the number of orders placed for each item. Follow the steps below for this:

• Go to ‘Ecommerce Module’ from the backend and click on ‘Items’.
• From the Items Listing, add new or edit the existing items. 
• Scroll down and enter the available quantity of that particular item in the ‘Ecommerce Available Quantity’ field. 
• Click ‘Update’ to save changes. 

Event Management Platform Updates

Set up Your Event with An Improved Backend UI

Minimize your efforts in setting up an event with a new easy to use and visually appealing backend. With our new UI, you can navigate through the platform more quickly. Easily manage sessions and video library while effortlessly organizing speakers and attendee listings, and booth placements. Take advantage of our versatile tools such as the landing page builder, 3D room builder, and sponsor hub, all accessible through the organization dashboard. Plus, with enhanced mobile app builder functionality and simplified app settings, you can ensure seamless event management from start to finish.

Streamlined Backend Translations for Enhanced Multilingual Support

Manage translations for your event with our latest backend translations and terminologies updates. Now you can use the pre-provided translations for French and Arabic, which are automatically updated when selecting languages for events. You retain the flexibility to edit translations individually and add new keys using both manual and CSV methods.

Moreover, you can access and navigate through translation and terminology sections using pagination controls. The implementation of pagination ensures smoother navigation and faster load times, especially when importing all keys for Arabic and French translations.

Simply specify the languages the event will be translated for and follow the steps mentioned here.

Download Report Statistics for Email Campaigns

Gain valuable insights and do informed decision-making with actionable metrics provided by our comprehensive downloadable email reports. These reports will cover key metrics like clicked emails, opened emails, delivered emails, and bounced emails for each campaign. With this comprehensive breakdown, you can:

• Track User Engagement: Monitor the number of recipients who click on links within your email, providing insights into user interest and engagement.
• Measure Open Rates: Gain insights into the number of recipients who opened your email, helping you refine subject lines and content for optimal open rates.
• Monitor Delivery Success: Keep track of the overall delivery success rate of your email campaigns, identifying any potential delivery issues.
• Identify Bounce Rates: Pinpoint any issues with email addresses to ensure your campaigns reach the intended audience.

Streamline Booth Q&A Management

Experience enhanced control over your booth Q&A content with our latest update. Now, managing Q&A content for booths is more efficient and flexible than ever before. With two convenient options, you can swiftly clear Q&A history for all booths collectively or for specific booths individually. 

Utilize the bulk clearing feature by accessing the “More” actions dropdown within the booth listing in the backend, or opt for individual booth clearing. These new functionalities provide you with greater flexibility and efficiency in managing Q&A content, whether for all booths collectively or on a booth-by-booth basis, streamlining the management process and ensuring a clean slate for future events.

Get Insights with Redesigned Event Reporting

Experience improved accessibility to vital insights with the recent UX update to our V2 backend reporting page. Now, you can effortlessly navigate to commonly used reports like login, registrations, no-shows, payments, sessions, and booth stats. The revamped user interface allows you to filter reports based on daily, weekly, or monthly timeframes according to your needs. Plus, downloading reports has never been easier, streamlining your data analysis process.

To access reports:

• Go to Event Analytics.
• Select any report from the Event Stats tab.

Enhanced Registration Form Functionality

Gain instant insights and real-time previews with the new preview button. This preview button links to the URL generated for each registration form and gives immediate access to the finalized layout of the registration form.

Swiftly integrate registration forms into landing pages with the newly added embed code section. Simply copy the embed code present at the top of the form.

Simplify User Experience with Password Field Synchronization

Ensure consistency and simplicity across registration and login screens. With this update to the registration, payments, and packages module, you can seamlessly synchronize the password field between the registration and login screens. If you remove the password field from the registration form, it will automatically be removed from the login screen as well. This ensures consistency in your user experience and eliminates any confusion as you expect the same fields across both screens.

Integration Updates

Introducing New Enhancements in Zapier for Seamless Integration

Automate workflows and improve customer relationships with our new enhancements in Zapier. 

We have introduced two new trigger actions: “New Exhibitor Registers on vFairs” which enables you to integrate exhibitor registration forms with other CRM systems and the “New or Update Attendee on vFairs” which allows you to push attendee data not only upon registration but also upon profile update to other CRM systems.

Introducing Braintree – A New Payment Method

Offer ease and reliability to attendees with a new payment method. Braintree is a simple and easy-to-use payment method that caters to regions including the United States, Canada, Australia, Europe, Singapore, Hong Kong SAR, China, Malaysia, and New Zealand. Simply, edit the payment settings, add Braintree as your payment method, and fill the remaining fields as shown below.

We are ending this quarter on a high note and will come back next month with more exciting updates, so stay tuned and book a demo now to stay ahead among the event planners. If you want to save more time, you can jump right into our quick demo and see our products in action yourself!

We’ve got exciting product updates like badge design enhancements, photobooth customization options, email enhancements, and more, all aimed at improving your event management and planning experience. Let’s see what’s brewing in our development kettle this month.

Virtual Event Platform Updates

Customization Options In Photobooth

Event admins now have control over their event’s photobooth interface, thanks to our latest enhancements. With features like picture deletion, custom frame prioritization, button and background color customization, and sticker overlays, event organizers can craft a photo booth experience that perfectly aligns with their event’s theme and branding. This level of customization not only enhances brand consistency but also creates a visually appealing and engaging experience for participants.

Here are all the enhancements that are done in our native photobooth:

• Picture Deletion: Users can delete pictures directly from the photobooth interface which prolongs the stay of a user and makes them feel comfortable while using the feature.

• Custom Frames: Event owners can prioritize custom frames over default frames, allowing them to showcase their unique identity and engage attendees effectively.

• Add Colors to Button: Customizing button colors enhances brand consistency and creates a visually appealing experience for participants.

• Add Colors to Background: Personalizing the background color of the photo booth creates a cohesive and immersive atmosphere that reflects the event’s theme.

• Sticker Overlays: Event organizers can add stickers as overlays on images in the photo booth, allowing users to personalize their photos for an enjoyable experience.

Streamline Booth Rep Matchmaking with Expertise Filter

This latest enhancement in our product brings significant benefits to users, simplifying the matchmaking process between booth reps and attendees. With the addition of an “Expertise” field in the booth setup form, booth reps can now input their areas of expertise, facilitating better matchmaking with users.

Additionally, the ability to filter booth reps based on expertise ensures that only reps with relevant skills are displayed, minimizing potential mismatches. Booth reps can also easily update their expertise and availability directly within the widget so that users can always access accurate information.

Introducing Group Meeting Booking on the Web Platform

Enjoy enhanced productivity and collaboration capabilities, regardless of their preferred device or platform. Now you can schedule group meetings directly from the web interface, providing greater flexibility and convenience.

Join Webinars Early with Countdown Screen

Event organizers can now create a more interactive and engaging waiting experience for attendees and drive higher levels of participation. The introduction of the countdown screen for early joiners in webinars helps attendees join the webinars before time, providing a more engaging and informative waiting period before the session begins.

When a user clicks the join button before the scheduled start time, a countdown screen will appear, offering a real-time countdown to the session’s commencement.

This feature aims to build anticipation, increase attendee engagement, and provide a more informative and interactive waiting experience.

Event Management Platform Updates

Scheduling Emails and Creating User Segments

Empower event organizers with efficient communication and engagement tools through our latest update. With automated email scheduling and advanced user segmentation, backend users can make communication efficient and deliver targeted reminders.

These advanced segmentation options include:

• Booths In-Progress PoCs
• Existing Users
• Existing Users Not Registered
• Existing Users Registered
• Booths Completed PoCs
• Booths Not Started PoCs

This enhancement helps event organizers by saving time, ensuring consistency, and enhancing attendee and exhibitor experience.

Match Chat Log Timestamps with Event Timezone

Say goodbye to confusion on meeting time with our latest improvement – timestamps in chat logs now align perfectly with your event’s time zone.

When you access public chat logs or 1-1 chat logs in the backend, you’ll immediately notice timestamps matched to your event’s time zone. This update not only clears up any confusion but also makes navigating chat interactions simple.

Introducing Enhanced Booth Management Efficiency

Now you have a suite of new features designed to increase your booth management capabilities and supercharge your workflow efficiency. No more tedious manual processes to stay on top of booth management.

• Bulk Activation/Deactivation in Booth Listing: Our new bulk activation/deactivation feature helps admins manage multiple booths simultaneously right from the booth listing interface. Simply access the convenient drop-down menu to perform essential management functions in a snap.

• Booth Completion Status in Listing: Our latest enhancement displays booth completion status directly in the listing, providing admins with instant visibility into each booth’s status. No more juggling multiple windows for information – now you can monitor progress seamlessly and simplify your booth management tasks.

• Ability to Sort and Reset Visual Order: Admins now can sort booths alphabetically by name or ID and reset the visual order to reflect the newly sorted list on the front end.

Personalized Push Notifications for Targeted Engagement

Event organizers can now send custom push notifications focused on specific user segments, enhancing attendee engagement and interaction with the vFairs platform.

Here’s how it works:

• Configuration Screen: Navigate to the push notifications configuration screen on the vFairs backend, where event organizers can customize and schedule notifications.
• Segmentation Setup: Utilize the existing segmentation feature within the platform to define user segments based on various criteria such as demographics, interests, or engagement levels.
• Targeted Messaging: Select the desired user segments when creating push notifications, ensuring that messages are relevant and personalized to each audience.

With this enhancement, event organizers can maximize attendee engagement by delivering personalized push notifications that resonate with their target audience.

Navigate Chatrooms with Enhanced Segmentation

Experience improved navigation within our platform’s chatrooms for an intuitive experience across all sections. Now you can simply apply segment rules to hide the chatroom that you wish to hide from a group of users.

Here’s how it works:

• Navigate to the chatroom you wish to hide.
• Set segment rules to hide the chatroom.
• Observe that while the chatroom is successfully hidden in the chat section, the chat button remains visible in the exhibit hall/booths section, causing consistency in navigation.

Improved Chat Experience with A Block Feature

Users now have a “block/unblock” functionality in the new chat UI, allowing admins, event owners, and booth reps to effectively manage attendee interactions. When a user is blocked, they are prevented from sending messages for a more secure chat environment.

How It Works:

• User-Level Blocking: The “block” action is now implemented providing more comprehensive control over attendee interactions.
• Unblock Capability: With the enhanced feature, reps, admins, and other authorized users can easily unblock a previously blocked attendee directly from the new chat UI.
• User Notification: When an attendee is blocked, they receive a notification informing them of the action taken. This allows them to take appropriate actions or seek clarification if needed, promoting transparency and accountability in chat interactions.

Flexible Points Allocation & Calculation in Quiz

This feature empowers organizers with the ability to assign varying point values to each question in a quiz, offering greater flexibility and customization. Additionally, organizers can choose to display calculation results either in numeric values or percentages as per the event requirements.

Here’s what you can do:

• Customized Point Allocation: Organizers can now add a “points” field to each quiz question, allowing them to assign different point values based on the desired level of importance or difficulty for each question.
• Default Point Value: If the organizer assigns no specific point values, the system automatically sets a default point value of 1 for each question, ensuring a seamless setup process.
• Display Options: Organizers have the flexibility to toggle between displaying calculation results in either numeric values (e.g., 10 out of 100) or percentages (e.g., 10%). The “Show calculation in Percentage” toggle is set to ON by default, providing clarity and consistency in presenting quiz results.

Grant Restricted Backend Access for Regular Speakers

Excessive data bombardment always makes management a hassle. We are now simplifying this hassle for the speakers at the backend of your event. Now speakers won’t struggle with irrelevant information and controls at the backend. You can give them access to a customized view which eliminates all the distractions and helps them focus on the assigned tasks.

Onsite Event Updates

Badge Design Enhancements

Pick whatever style you want to pick with a new level of badge customization and branding while designing badges for your event. These badge design enhancements offer users flexibility and control to create unique preferences and event themes.

• Upload Background Image: Upload background images according to your event theme with desired aesthetics for precise visualization and alignment.

• Font Size Selection: Customize font sizes for each field separately for optimal readability and design aesthetics tailored to individual preferences.

• Logo Images on Canvas: Add logos to the badge design canvas with ease, customizing placement and incorporating multiple logos for enhanced branding opportunities.

• Double-Sided Badge Design: Unlock new design possibilities with double-sided badge capabilities, indicating design preferences within the canvas and accurately representing both sides with inverted fields.

Print Large Quantity of PVC Badges

With the introduction of bulk printing for PVC badges, event organizers can now streamline the badge printing process and save valuable time and resources. This update enables organizers to efficiently produce large quantities of badges in one go, eliminating the need for manual printing of individual badges. By simplifying and automating the badge printing workflow, organizers can focus their efforts on other aspects of event planning and management for a smoother and more efficient event experience for both organizers and attendees alike.

Efficient Venue Management with Capacity Control

Event organizers can now effectively manage venue capacity by defining the maximum occupancy for each physical location, preventing overcrowding, and ensuring a smooth event experience.

Here’s how it works:

• Capacity Definition: Event organizers access the venue management section within the platform and specify the maximum capacity for each physical location.
• Meeting Selection: When scheduling meetings, meeting organizers are presented with a list of available locations. Locations that have reached their defined capacity are automatically excluded from the selection options.
• Prevention of Overcrowding: By limiting the selection of locations based on capacity, the system prevents overcrowding in specific areas of the venue, maintaining a safe and comfortable environment for attendees.
• Seamless Experience: Attendees and organizers enjoy a seamless event experience without the worry of overcrowded meeting spaces, facilitating productive interactions and networking opportunities.

With this feature, event organizers can efficiently manage venue capacity and ensure a positive experience for all attendees by preventing overcrowding in meeting locations.

Payment Integration Update

Introducing Affini Pay for US-Based Clients

A new payment option is introduced to US-based clients for a more convenient and secure way to make payments. It’s a simple, reliable, and easy-to-use payment method. Simply choose Affini Pay as a payment method and fill in the details required as shown below.

That’s it for the month. If you’re ready to take your events to the next level, don’t wait any longer. Book a demo with us now and discover how you can host unforgettable events in 2024. If you make it even quicker, then how about a self-serve quick demo to know our product yourself?

Our product updates come with exciting ways to host events including competing in events and using winner rewards in in-person events. Not only that, but our commitment to flexibility extends to your learning experiences.

Let’s learn more about all these product updates and make every event an opportunity to create lasting impressions.

Virtual Event Platform Updates

Streamlined Appointment Management for Booth Reps

Booth reps can now view all of their scheduled meetings and remaining availability from one single place with our new appointments widget! The popout module not only allows each booth rep to more easily manage their schedule during the event; it also helps them be found by relevant attendees more easily.

Within their setup process, booth reps can tag themselves by keyword, which attendees can then browse or search for in order to book meetings with those who most align with what they would like to discuss in the event.

Manage Job Applications with Advanced CMS Page

Track and organize your job applications with ease with an advanced CMS page. This update provides advanced sorting options, allowing you to arrange jobs based on application or posting date. Additionally, this update is allowing your users to filter the job list to view all jobs, applied jobs, and saved jobs which provides a more efficient and organized experience in managing their career opportunities.

Effortless Time Management for Webinars

Eliminate the hassle of manual time conversions and make time management for webinars easy for your users – no matter what timezone they are in. This feature simplifies the time management of webinars and ensures attendees’ effortless tracking without the need for manual time conversions.

Here’s how it works:

• Upon logging in, users will notice a new toggle next to event timings.
• Enabling the toggle ensures the feature automatically aligns all webinar schedules to the user’s device’s time zone.
• This provides users with the convenience of easily seeing when events are happening in their local time without confusion.
• Users who prefer viewing events in their original time zone can keep the toggle turned off, providing the flexibility to see events as initially scheduled.

CSV Upload for User Points in Leaderboard

Take a hassle-free approach to managing user points on the leaderboard. Our latest update allows admins to update user points in bulk using a CSV file upload in the backend. Avoid putting in manual effort and reduce the possibility of errors by allowing the system to swiftly cross-reference usernames with our database. This feature provides an efficient solution to accurately reflect external activities on the leaderboard, easily ensuring precise point updates.

Engage Your Attendees by Incorporating GIFs and Videos in Event Feeds

Say goodbye to boring event feeds and add magic with an immersive and expressive environment for your audience. Understanding the need for diverse content expression, vFairs has introduced a video and GIF upload feature turning the live event feed into a dynamic canvas. 

Here’s how it works:

• Go to the live feed and see additional options of “Upload GIF” and “Upload Video” after “Add Picture”. 
• Select the type of visual you want to add, write a caption, and select a category if you want to give it more context and post it. 

Configure Notifications with a CSV Import

Setting up multiple notifications is not a problem anymore. Now vFairs users can configure notifications with ease. Simply download the CSV file, update the data all at once in the file, and upload it back. This process helps you avoid the manual updation of each field one by one which enhances user experience. 

Manage Group Meeting Operations with Import, CRUD, and Listings

Empower users to manage group meetings with a suite of functionalities, and increased efficiency that eliminates the need for tedious manual data entry.

Users now have the flexibility to execute a range of CRUD operations – Create, Read, Update, and Delete – for group meetings, allowing for modification, import, and deletion of data.

Here’s how it works:

• Navigate to “More Settings”, and click on the “Group Meetings” tab. 
• Create a listing page for group meetings including the data such as Date, Start Time, Duration, Meeting Title, and Hosts’ names.
• This listing page can now be imported as a CSV file to apply CRUD operations and modifications where needed. 

Event Management Platform Updates

Interactive Leaderboard: Earn and Redeem Points On-the-Go

Create a unified virtual and in-person event environment that provides a more interactive and rewarding experience for your attendees. Attendees can now not only accumulate points for performing virtual activities but they can also redeem points on-site through QR code scans. 

You can add even more excitement to the competition with our new option to assign negative points to certain activities. Set your leaderboard activities up in the same way as usual, and choose whether they add or remove points from the users’ total.

Create Marketing Strategies with Custom UTM Codes

Track insights and manage event marketing with our latest update—dynamic UTM codes. This enhancement allows organizers to effortlessly create, modify, and manage UTM codes through a dedicated CRUD (create, read, update, delete) interface in the admin backend. The generated UTM codes can be seamlessly appended as parameters to the event link, providing organizers with a robust toolset for tracking and optimizing their event marketing efforts.

Enhanced Visibility for Physical and Hybrid Webinars in Agenda

Improve the attendee experience with our latest feature that enhances the visibility of physical and hybrid webinars. Now, within the agenda builder and main agenda, organizers can display the location information for hybrid and physical webinars. This added detail allows attendees to easily identify and plan for in-person or hybrid sessions, providing them with a more informed and seamless event experience.

Mobile App Updates

Introducing Sponsor Ads on the Badge Printing App

Build revenue by supporting sponsor ads on the badge printing app. Now you can add sponsor ads on the home screen of your badge printing app. This strategic placement helps sponsors capture each attendee’s attention to generate new leads and sales.

Enhanced Engagement with Feed Push Notification Redirection

Maximize user engagement with our latest update. Now, when users receive a notification for a live feed like or comment, a simple click directs them straight to the specific post or comment. This ensures users swiftly navigate to the heart of the interaction, encouraging them to increase participation and connection within their event community.

Capture Leads with Voice Notes

Say goodbye to the usual method of gathering information to capture leads. Now you don’t have to type lead information, instead, you can record it verbally to save time and effort. 

Enhanced Event Insights with Check-in Analytics

Maximize your event data visibility! 

Gain valuable insights into attendee check-in patterns, simplify event logistics, and make data-driven decisions for a more successful event experience. 

By enabling the analytics module alongside the check-in module in the badge printing app, you will be able to unlock the check-in analytics. 

Simplify Co-Hosting In Group Meetings

Enhance the efficiency of your virtual meetings by empowering multiple hosts to manage invitations and contribute to a flawless event experience.

This enhancement allows hosts to designate team members as co-hosts, ensuring smooth collaboration. Co-hosts can make real-time edits to invitations, mitigating delays caused by technical or connectivity issues. 

Import User Lists for Increased Engagement in Lead Capture App

Simplify your lead generation process by utilizing the option to import users directly into the lead capture app through the backend portal. This feature provides event organizers with the ability to import a list of users, ensuring they appear as attendees within the lead capture app. Attendees using the app can then access this preloaded list, effortlessly adding individuals as leads for the event.

Made Profile Management Easy for Attendees on Mobile App

Simplify the attendee experience with our latest enhancement. Now, when attendees launch the mobile app, they are directed to the edit profile screen for hassle-free and immediate access to personalized settings. This feature optimizes user engagement and offers a more efficient mobile event experience.

This is just a start, we are coming up with a lot more new features to make your events exciting in future months. So, don’t wait and book a demo now to learn how you can host amazing events in 2024!

Let’s see our products and features that stood out last year to make this year’s events even better with these enhancements.

vFairs Lead Capture App

vFairs lead capture app is a powerhouse tool that reshaped the way exhibitors manage leads across trade shows throughout 2023. The app offers features for easy lead capture and management to streamline the entire process for you. 

From scanning attendee QR codes and business cards to scoring leads with customizable tags, the app ensures a comprehensive and user-friendly approach to lead management. 

Collaborative team logins, real-time analytics through the dashboard, and automatic data export to CRMs or Martech solutions further elevate the exhibitor’s toolkit, making vFairs a pivotal platform for successful and streamlined event participation.

Key features:

• Easy Lead Scanning: Empower exhibitors with the vFairs Lead Capture App to scan lead data effectively by scanning attendee QR codes, attendee badges, or their business cards.
• Seamless Export Process: Admins can effortlessly pick and export leads captured by a chosen teammate, ensuring a seamless and efficient export process.
• Lead Scoring with Tags: Score leads by adding tags to prioritize them, providing exhibitors with a systematic approach to lead management.
• Streamlining Event Synchronization: Introducing a powerful feature enhancement that makes event management seamless and efficient. Event synchronization ensures a hassle-free connection between vFairs events and events created in the lead capture app.
• Custom Lead Capture Form: Tailor your lead capture process with the Custom Lead Capture Form feature. Event organizers can customize lead capture forms with questions of their choice, ensuring the collection of pertinent information for unique event objectives.
• Team Collaboration: Allow exhibitors to log in as a team for better collaboration, fostering improved teamwork and communication.
• Real-time Analytics: Access real-time data through the analytics dashboard, providing valuable insights into lead capture performance.
• Automated Data Export: Export and sync all data automatically with CRMs or Martech solutions, streamlining post-event data management.
• Track Individual Performance: Booth admins and company admins can now download leads captured by specific teammates, simplifying the lead management process for improved efficiency.

vFairs Event Planner

Another game-changing addition to our suite of event management tools – the vFairs Event Planner! As we navigate the complexities of hybrid and onsite events, our Event Planner stands as the answer to the increasing demand for seamless hotel/lodging collation and management. 

Accommodation Management

vFairs took another step by simplifying the accommodation process for event attendees. Now you can enjoy a straightforward process for adding hotels, coupled with flexible options for real-time updates, ensuring adaptability to the dynamic nature of event planning. vFairs Accommodation Management serves as a vital component within the Event Planner’s toolkit, streamlining the management of hotels, room types, bookings, and attendee preferences.

Key Features:

• Effortless Hotel Addition: Admins can add hotels with comprehensive details, creating a centralized hub for accommodation information.
• Flexible Management Options: Admins can update or delete hotel and room information as needed, ensuring real-time changes are effortlessly reflected.
• Real-Time Room Insights: Stay informed with a glance at the number of rooms booked and available, aiding data-driven decisions and a seamless booking process.
• Streamlined Process Flow: The module offers a structured flow, from hotel addition to attendee opt-in and automated booking recording, reducing manual effort and errors.
• Tailored Form Builder View: Integrated with vCore’s form builder, it allows admins to customize the registration experience, creating a tailored and efficient process aligned with event needs.

Hotel Bookings / Reservations

The Hotel Bookings/Reservations feature is designed to empower organizers to efficiently track and manage attendees’ bookings and reservations. With a user-centric approach, this feature offers quick summary reports that provide a comprehensive view of all bookings, facilitating easy navigation and decision-making for event organizers. 

Key Features:

• Quick Summary Report: Access a consolidated and quick summary report displaying all bookings, streamlining the process of assessing and managing attendee reservations.
• Exports Data Out of the System: Enhance flexibility by exporting booking data out of the system, facilitating integration with external tools, and ensuring data accessibility.
• Change Logs of Booking Changes: Maintain transparency with detailed change logs, allowing organizers to track modifications made to bookings and reservations effectively.

Budgeting Module

The vFairs budget module empowers event organizers to manage their event’s finances with ease. With a user-friendly approach, setting a baseline budget becomes effortless, and the process of adding, editing, or deleting expenses ensures a comprehensive and accurate financial record. It provides real-time insights into the remaining balance, allowing admin users to make informed decisions and stay in control of funds throughout the event. It also offers a transparent overview of ticket sales revenue, enabling organizers to assess the financial impact of ticket sales and make data-driven decisions based on clear revenue calculations.

Key Features:

• Baseline Budget Addition: Establish the financial foundation for the event with ease, setting a baseline budget effortlessly.
• CRUD for Adding Expenses: Enjoy flexibility through CRUD (create, read, update, and delete) operation for adding, editing, or deleting expenses, ensuring a comprehensive and accurate financial record.
• Calculate and Show Remaining Balance: Dynamically calculate and display the remaining balance in real time, providing constant insights into available funds.
• Show Ticket Sales Revenue: Gain a transparent overview of ticket sales revenue, facilitating informed decisions based on clear revenue calculations.

Self-serve Backend Features

Now you don’t need to manage all aspects of your event planning through tedious long procedures. With the self-serve backend, you can create and manage your event and its landing page more efficiently than ever before. 

Effortless Event Setup with Quick Dashboard Access

This quick setup dashboard allows you to easily view and edit event details including webinars, registration, users, and booths. This self-serve backend will help you manage and update all the critical information of your event and make rapid changes in no time.

Key Features:

• User-Friendly Dashboard: Navigate and access all event details with an intuitive and user-friendly dashboard.
• Efficient Webinar Management: Easily create, edit, and manage webinars within the quick setup interface.
• Streamlined Registration Process: Swiftly handle attendee registrations and make necessary adjustments effortlessly.
• Comprehensive User Management: Manage and update user information seamlessly for a well-organized event.
• Booth Editing at Your Fingertips: Effortlessly edit booth details and configurations with quick and intuitive controls.

Abstract Management

Now you can easily manage your call to paper process with vFairs Abstract Management Software. The process is simple and integrated within one single conference platform providing efficient and centralized management.

• Collect abstracts: The vFairs abstract management software helps you collect submissions with a dynamic form that is fully customizable and can be set up using a simplified form builder. Once you are ready to collect forms, you can send them to participating researchers where authors can submit their abstract documents, videos, and presentations.
• Manage peer reviews: After the submission is completed, it’s time to set up the peer reviews for the submissions you’ve received. These reviews can be both single-blinded and double-blinded which means you can choose what author information is available to reviewers to make the process transparent. You can assign reviewers to review single or multiple abstracts based on their expertise. Reviewers can then review abstracts and score submissions which are received by participants through emails as successful submissions, rejections, or acceptance of abstracts.
• Publish research papers: From the abstract submission software, you can take all your accepted documents directly to your vFairs online conference where you can showcase them as posters, presentations, slideshows, or live sessions. 

AI-Powered Tools

vFairs has launched a suite of AI-powered tools to provide you with ease and efficiency in event marketing. 

Build and Market Events Efficiently with vFairs AI Tools

From swift customization of email campaigns to seamless social media outreach, script creation, and dynamic content generation for various event aspects, these advancements promise significant time savings. Craft personalized press releases effortlessly, capture real-time feedback through polls and surveys, and foster engagement with personalized notifications. The History Feature ensures easy content recall, while upcoming AI Integrations anticipate enhanced capabilities for a comprehensive AI-driven event management experience.

Key Features:

• AI-powered email builder for swiftly generating and customizing email campaigns.
• AI writing assistant for drafting creative social media posts for outreach.
• AI reporting chatbot for real-time insights, going beyond traditional metrics to enhance attendee engagement and content effectiveness.
• AI webinar summary tool to collect webinar data to draft informative blogs. Choose sections for targeted content creation.
• Video Scripts feature for instant script generation.
• AI-driven content creation for landing page copy, speaker bios, and questions.
• Pre and post-event press releases with personalized templates.
• Polls and surveys for real-time feedback capture.
• Personalized Notifications for timely and tailored alerts.
• History Feature for exploring past content generation requests.
• Upcoming AI Integrations for job descriptions, event agendas, unique event themes, and real-time chat support.

Ticketing & Registration Updates

Transform Your Event Experience with vFairs Event Registration and Ticketing

The ticketing and registration system helps you deliver an exceptional event registration experience for your attendees. Managing ticket sales and event registrations can be complex, posing challenges in incorporating ticketing into registration forms. The new “Ticket Control” addresses this, offering a visually enhanced experience within the registration form, revolutionizing event management.

Key Features:

• Enhancements and Configurations: Introduces tailored features like image uploads for payment methods and package settings for ticket availability, and easy tax incorporation method, simplifying financial management.
• Customization and Positioning: Offers general and advanced settings for a personalized ticketing experience. Users can configure label texts and finely control the interface’s positioning, optimizing functionality and appearance.
• Enhanced Functionality: Make registration smooth and intuitive with configurable “Payment Package Dependency.” It synchronizes ticket availability, package selection, and payment options for a seamless experience.
• Group Control: Simplifies group registration, catering to events with multiple attendees, enhancing user convenience.
• Effortless Invoicing: Users receive transparent invoices post-registration, providing a clear record of transactions for reliable ticket acquisition reference.
• Ticketing UI Enhancements: Simplify the registration process with an enhanced ticketing interface for a seamless and user-friendly experience.
• Global Payment Integrations: Expand your payment options with new integrations, including Stripe, Flutterwave, SensePass, and TouchNet, ensuring attendees worldwide can easily pay and participate in events.

There is a lot more to come in 2024 and we are excited to take you onboard in the journey of creating simplified and innovative events. Book a demo and learn how you can host amazing events with powerful features in 2024!

But you can remedy your budgeting woes with the help of a simple, frictionless tool. That’s exactly why we’ve introduced a budgeting planner within the vFairs platform.

As part of the event planner module, the budgeting planner is designed for admin organizers who need to manage their event budget efficiently. The planner allows users to add their baseline budget, input expenses, and monitor the remaining balance. Additionally, it provides a feature that enables users to compare the event’s ticket sales revenue with the actual expenses incurred.

What You’ll Like About the Event Budgeting Module

If you avoid switching between multiple platforms, this is the perfect budget tracker for your event. You can track everything on one page. The minimalistic and clean UI also adds to the ease of use and user experience. 

Here’s how the tool ensures busy event planners save time and minimize budgeting headaches:

1. Track expenses and performance using a budgeting tool specifically designed to track event ROI
2. Keep a check on the remaining balance to avoid overextending your budget
3. Make informed decisions before and during the event and optimize ROI
4. Measure success and identify improvement areas by capturing cost and revenue data 

How Does It Work

Admins can log into the event backend and head over to the event planner tab. Hover to the event budgeting tab and select. This will open the budgeting planner. 

You can then follow these steps: 

1. Add your baseline budget and select your currency
2. The next box allows you to input expenses like AV costs or catering 
3. If your event is paid, you can also add your ticket sales
4. You can see the event ROI based on your data

If you prefer using one tool for all aspects of your event planning, vFairs event planning software checks off the right boxes. See it for yourself:

Learn more about how you can stay on top of your event costs throughout the planning, execution and debriefing stages by booking a demo today.