How long does it take to set up a virtual conference?

We recommend giving your team at least four weeks to set up a vFairs virtual conference. This includes everything from event planning and software onboarding to event design and content upload.

How long should a virtual conference be?

Experts say no more than five hours per day for up to three days. You can also keep your vFairs virtual conference accessible all year round with on-demand sessions.

How is a vFairs virtual conference different from Zoom?

A vFairs virtual conference offers a life-like conference experience where attendees are virtually transported to the venue and can explore the sessions and networking lounges.

How many attendees can vFairs support?

vFairs supports unlimited registrations and 25,000 logged in users at a time.

In Person Trade Show Platform

Connect With Customers In A Whole New Way With Our Virtual Trade Show Platform

Showcase products to a global audience
Replicate traditional trade show experience
Engage with potential customers in real-time
Reach a wider audience

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Empower Your Event Journey with Our
In-Person Trade Show Platform

Offer a smooth attendee and exhibitor experience and generate leads with custom events managed from an all-in-one trade show platform.

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Celebrated By G2, Chosen By Innovators

The Ultimate Tool Set For Your Onsite Trade Show

Empower exhibitors to boost sales and capture leads, enhance attendee experience at check-in, and enjoy end-to-end customer support.

Lead Retrieval
Check-in Gear & Badge Printing
Mobile Event App
On-site Support
Event Marketing
Reporting

Lead Retrieval

Contact capture through QR code or business card
Manual contact input
Lead scoring & personalized notes
Booth visitor tracking & analytics
Integrations with top CRMs
Post-event analysis

Check-in Gear & Badge Printing

QR-based event check-in
Self-serve check-in kiosks
Print badges instantly on-site
Bulk print badges pre-event
Personalized badges and lanyards
Real-time attendance tracking

Mobile Event App

Product listings & digital shopping carts
Text, audio, and video chat
Sponsor visibility within the app
Exhibitor and attendee search
Group or 1:1 appointment scheduler
Interactive floor maps
Digital contact card exchange
Downloadable document sharing

On-site Support

24/7 email and chat support
Technical expert staff
On-site tech setup
Step-by-step onboarding
Pre-event, live event, and post-event support

Event Marketing

AI assistant for marketing collateral
Drag-and-drop email builder
Action-optimized email templates
Custom branding in emails

Reporting

Registrations and check-in metrics
Tracking webinar views, booth visits, and document downloads
Post-event reports and insights
Reports for sponsors, partners, and exhibitors

Why Host an In-Person Trade Show with vFairs?

vFairs makes your trade show event management a breeze with fast check-in, easy wayfinding onsite, and improved networking. Allow exhibitors to showcase their products, increase sales, capture leads, and connect with prospects.

Host your onsite trade show

Achieve Your Event Goals with vFairs
On-Site Trade Show Products

Equip yourself and exhibitors with the tech they need to maximize the event's outcomes.

Capture and Retrieve Targeted Leads

Retrieve attendee information collected through registrations
Instantly gather leads by scanning the prospect’s badge or business card
Remember details by adding notes with each lead
Favorite prospects on the mobile app
Score leads as hot, warm, or cold based on your interaction

Simplify Real-Time Networking

Offer audio/video calls within the mobile app
Search and filter attendees to network with before the event starts
Allow attendees to share contact information by scanning QR codes
Host dynamic discussions in live chatrooms
Let exhibitors and attendees book meetings with the meeting scheduler

Power Ecommerce

Showcase services and products via product listings
Collect orders onsite through a mobile shopping cart
Include flyers, brochures, pricing sheets, and other supporting docs
Complete orders with secure payment integrations
Assign customers to different sales reps for easy customer management

Facilitate Check-in and Badge Printing

Scan QR codes to quickly check-in attendees onsite
Let attendees check in quickly with self-check-in kiosks
Customize branded badge designs and details
Instant onsite editing and badge printing
Pre-print badges in bulk to save time

Benefits of Choosing vFairs

Highly Customizable Platform

Fully customize your event through bespoke designs and features.

Scalability for Any Event Size

From 50 – 10,000+ guests, vFairs supports events of all sizes.

Seamless Experience Across vFairs Products

vFairs’s natively built platform eliminates any usability hiccups.

Inclusive and Accessible Events

All are welcome and able to use vFairs onsite trade show solutions.

What Else Can You Do with vFairs?

Event Registration

Automate registration and payment process with custom forms and automated attendee segmentation.

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Seamless Ticketing

Use custom form fields and ticketing tiers with popular payment integrations.

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Easy Event Planning

Use budgeting, marketing, and accommodation management tools to simplify event planning.

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AI-powered Event Marketing

Draft quick marketing collateral using AI to promote your event among the target audience.

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What Our Customers Are Saying

Our customers trust us to help them deliver a worthwhile experience to attendees no matter where they are. Use our in-person trade show platform to connect, collaborate and empower like-minded people. Don’t take our word for it, hear it from our customers.